COVID-19 Safety Guidelines

Attendance Requirements

Carney Sandoe has and will continue to closely monitor and incorporate CDC, state, city, and county public health and safety guidance as we plan for FORUM/Boston in Boston, MA and FORUM/West Coast in Los Angeles, CA.

Accordingly, each conference attendee must comply with the following:

• All participants must provide proof of COVID-19 vaccination upon arrival at an event to participate in person. Participants who have received an approved vaccine exemption due to medical or religious reasons will need to notify the Director of Conferences in advance of the conference and provide documentation of their exemption.
• Acceptable proof of vaccination includes your physical vaccination card, a photocopy of your vaccination card, a picture of your vaccination card on your phone or electronic device, a vaccination certificate with QR code, or a digital pass via a smartphone application. The name on the card must match the name on your photo ID.
• Face coverings must be worn by everyone (regardless of vaccination status) indoors at all times unless actively eating or drinking.

Carney, Sandoe & Associates prohibits attendance for any individual who:

• Is experiencing any symptoms of COVID-19, even if symptoms are otherwise explainable (such as due to allergies). Symptoms of COVID-19 include: fever, chills, shortness of breathing, new loss of taste or smell, sore throat, runny nose, etc.;
• Has tested positive for COVID-19 in the past 14 days;
• Is considered a close contact (under CDC guidelines) of anyone who has recently tested positive for COVID-19;
• Has not been fully vaccinated or received an approved exemption from the vaccination requirement as an accommodation for a medical issue or sincerely held religious belief.* 

* “Fully vaccinated” means it has been at least two weeks since the person has received a dose of the Johnson & Johnson vaccine or two weeks since the person has received a second dose of the Pfizer or Moderna vaccine.

Special Details for FORUM/Boston

On December 20 2021, Boston Mayor Michelle Wu announced the B Together policy. Starting on January 15, 2022, all customers, employees, and vendors are required to be vaccinated for all indoor dining at restaurants, bars, event venues, and all other indoor dining food service establishments.

Proof of vaccination (with a valid form of identification) can be done with:

• a CDC vaccination card
• a digital image of your CDC card
• an image of any immunization record, or
• a City of Boston app or any other COVID vaccine verification app.

In order to give people time to prepare for this new requirement and get vaccinated, the requirement will be phased in over time. At the time of FORUM/Boston, the following phase will be effective:

• Saturday, January 15, 2022 – People age 12+ must show proof of one dose of vaccine to enter any of the above named locations.

Special Details for FORUM/West Coast

Per mandate by the city of Los Angeles, all attendees are required to show proof of vaccination to enter the Sofitel Los Angeles Hotel. A negative test cannot be accepted. The hotel's security team will be checking vaccination proof upon entrance. Masks are required to be worn in all public spaces of the hotel. For more information, please visit SafePassLA. For details on the safety measures and protocols at the Sofitel, please click here.

Safety Measures

Our plan to ensure the health and safety of all participants includes the following:

Face Coverings – Face coverings must be worn by everyone in all indoor public spaces at all times unless actively eating or drinking. This requirement applies even if you are fully vaccinated.

Comfort Badges – Carney Sandoe will provide comfort badges to be used by participants to indicate their comfort level (i.e., red – wave hello; yellow – elbow bump; green – handshake). Each attendee will receive a set of all three badges to use based on how they're feeling each day.

Cleaning and Sanitation – Each hotel hosting a Carney Sandoe hiring conference is following in-depth cleanliness and disinfection protocols to help protect the health and safety of its guests. This includes, but is not limited to, frequent cleaning and disinfection routines with an emphasis on restroom and high touch areas and deep cleaning and disinfecting between days and events.

Personal Hygiene – Hand sanitizer stations are provided near building entrances and in high-traffic areas such as meeting room corridors, lobbies and escalator/elevator landings. Basic hygiene and health protocol signage will be visible throughout the center.

Event Distancing/Crowd Management – Carney Sandoe is working closely with conference hotels to develop attendee movement plans to minimize congestion. We are also working with service partners to ensure that interview rooms are arranged to achieve added physical distance between attendees. However, we will not be monitoring behavior within the spaces and ask that attendees be mindful of their surroundings and take personal responsibility for following the guidelines.

Mutual respect and Consideration – For many, this will be one of the first large gatherings they have attended since the pandemic began. We ask that you conduct yourself in a manner that is our of respect and consideration for your fellow attendees. We also ask that you not photograph or attempt to “shame” attendees who in your opinion are non-compliant (i.e., standing closely).

Acknowledgement of Risk and Safety Procedures

Participation in a Carney, Sandoe & Associates event is entirely voluntary and anyone attending such an event acknowledges the inherent risk of the possibility of being exposed to and contracting an infectious disease. Attendees voluntarily and knowingly assume the risk of such exposure and infection by attending the event. Attendees agree to comply with all guidelines and procedures, including distancing and/or wearing of face coverings, that Carney, Sandoe & Associates may implement.